Objective:

The aim of this policy is to ensure regular attendance and punctuality among all employees to maintain a productive work environment.

Attendance Recording:

• Cut-off Date: The 25th calendar day of every month will serve as the cut-off date for attendance records.
• Late Arrival: Employees are allowed a maximum of 2 instances of late arrival within a calendar month. The 3rd late arrival will be considered as one absent day with a corresponding deduction.

Grace Period:

• A 15-minutes of grace period will be granted after the shift start time but the user will have to complete shift hours i.e. 09:00 Hours/day.
• Arriving beyond the designated grace period but within 90 minutes of the shift start time will be recorded as late arrival.
• Exceeding 90 minutes after the shift start time will be recorded as a half-day absence.
• Arriving three or more hours after the shift start time will result in a full-day absence

Reporting and Communication:

• Employees must promptly inform their immediate supervisors/reporting authorities or the HR department in case of anticipated lateness or absence due to unforeseen circumstances.
• Any attendance-related matters will be reviewed and finalized based on your reporting authorities’ discretion and approval before 25th of the current month.
• All absences or late arrivals must be properly documented and communicated to HR for accurate record-keeping.

Policy Enforcement:

• Supervisors/Reporting Authorities will ensure and monitor attendance regularly.
• HR will oversee the implementation of this policy and manage the deductions as per the attendance records.
• Breaks are subject to approval by the Responsible Authority (RA). Employees must seek permission before altering or taking breaks outside the designated schedule.
• Employees are encouraged to regularly check their attendance records on the company portal. It is the responsibility of each employee to monitor their attendance and promptly report any discrepancies or errors to their Reporting Authority/HR department.
• ny concerns regarding attendance or discrepancies in attendance records must be reported by employees no later than the 25th of each month. This ensures timely resolution and accurate maintenance of attendance records.
• Employees are required to accurately record their check in and check out. Failure to do so without prior notification will result in the day being considered as an unapproved absence or a full day off.
• Exceptions to this policy will be considered for valid reasons upon submission of appropriate documentation, such as medical emergencies or other unavoidable situations.
• The break hour duration is fixed at 1 hour, and it is imperative that employees adhere strictly to this timeframe.
• Team leaders are required to ensure that their teams adhere to the designated break time, promoting consistency and compliance across the organization.

Disciplinary Action:

• Repeated violation of this policy may result in progressive disciplinary actions, including verbal warnings, written warnings, and potential termination as a final resort.

Policy Review:

• This policy will be periodically reviewed to ensure its effectiveness and relevance, and adjustments will be made as necessary.